ADA Notice and Grievance Procedure

Notice

Under the Americans with Disabilities Act

In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the Utah Legislature will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities.

Employment: The Utah Legislature does not discriminate on the basis of disability in its hiring or employment practices.

Effective Communication: The Utah Legislature will generally, upon request, provide appropriate aids and services, such as sign language interpreters and alternative text such as Braille, in order to effectively communicate with qualified persons with disabilities so they can participate equally in the Utah Legislature's programs, services, and activities.

Modifications to Policies and Procedures: The Utah Legislature will make all reasonable modifications to policies, procedures, and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. For example, individuals with service animals are welcomed in Utah Legislature offices, even where pets are generally prohibited.

Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the Utah Legislature, should contact the Office of Legislative Research and General Counsel at 801-538-1032, Relay Utah (toll-free in-state 7-1-1 or Spanish-language 888-346-3162), fax - 801-538-1712, or mail - W210 Utah State Capitol Complex, Salt Lake City, UT 84114, giving at least 48 hours' notice or the best notice practicable.

Every effort will be made to accommodate requests for aids and services for effective communication during the annual General Session. However, please note that given the unpredictable and fast-paced nature of the legislative process, it is essential that you notify us of an accommodation request as soon as possible. Failure to do so in some circumstances may result in the Utah Legislature's inability to accommodate the request. The ADA does not require the Utah Legislature to take any action that would fundamentally alter the nature of its programs or services, or impose an undue financial or administrative burden.

Complaints that a program, service, or activity of the Utah Legislature is not accessible to persons with disabilities should be directed to:

Victoria S. Ashby, Associate General Counsel and ADA Coordinator
Office of Legislative Research and General Counsel
W210 Utah State Capitol Complex, Salt Lake City, UT 84114
Phone: 801-538-1032
Fax: 801-538-1712


Grievance Procedure

In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the Utah Legislature will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. If a person with a disability requires an accommodation, please notify the appropriate legislative office or contact the ADA coordinator at the address below for assistance. If after contacting the appropriate legislative office or ADA coordinator, a person believes that his or her accommodation request has not been satisfied or that he or she has been discriminated against, the person may file a complaint in accordance with this Grievance Procedure.

This Grievance Procedure is established to meet the requirements of the ADA. It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision or benefit of services, activities, or programs by the Utah Legislature or its offices. The Utah Legislature's Personnel Policy governs employment-related complaints of disability discrimination.

A complaint should be in writing and contain the following information:
• the complainant's contact information, including a name, address, e-mail address, and phone number;
• a description of the action or accommodation that was requested of the Legislature, to whom it was requested, and the date of that request;
• a description of the Legislature's alleged discriminatory action in sufficient detail to inform the Legislature of the nature and date of the alleged violation;
• the date that the complaint is filed; and
• the complainant's or the complainant's legal representative's signature.

Alternative means of filing complaints, such as a personal interview or an audio recording of the complaint, will be made available for persons with disabilities upon request.

The complaint should be submitted by the complainant or the complainant's designee as soon as possible but no later than 60 calendar days after the alleged violation to:

Victoria S. Ashby, Associate General Counsel and ADA Coordinator
Office of Legislative Research and General Counsel
W210 Utah State Capitol Complex
Salt Lake City, UT 84114
Phone: 801-538-1032
Fax: 801-538-1712

Within 15 calendar days after receipt of the complaint, Victoria Ashby or her designee will meet with the complainant to discuss the complaint, relevant evidence, and a possible resolution, if any. Within 15 calendar days after meeting with the complainant, Victoria Ashby or her designee will respond in writing, and, where appropriate, in a format accessible to the complainant. The response will explain the position of the Utah Legislature and offer options for substantive resolution of the complaint.

If the response by Victoria Ashby or her designee does not satisfactorily resolve the issue, the complainant or the complainant's designee may appeal the decision within 15 calendar days after receipt of the response to the director of the Office of Legislative Research and General Counsel.

Within 15 calendar days after receipt of the appeal, the director of the Office of Legislative Research and General Counsel or other designee will meet with the complainant to discuss the complaint, relevant evidence, and a possible resolution, if any. Within 15 calendar days after the meeting, the director or other designee will respond in writing, and, where appropriate, in a format accessible to the complainant, with a final resolution of the complaint.

A record, as defined in U.C.A. 63G-2-103, created in accordance with this process is subject to the provisions of Title 63G, Chapter 2, Government Records Access and Management Act. This complaint procedure neither prohibits nor limits a lawful remedy available to an individual. A file created under this policy will be retained according to the policies of the Office of Legislative Research and General Counsel.

The ADA is enforced by the U.S. Department of Justice, www.ada.gov.


Legislative Accessibility

The Utah State Legislature is committed to ensuring that citizens have universal access to legislative proceedings. Committee rooms and the House and Senate Chambers offer universal access and are equipped with an infrared listening system. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the Utah Legislature, should contact the Office of Legislative Research and General Counsel at 801-538-1032, Relay Utah (toll-free in-state 7-1-1 or Spanish-language 888-346-3162), fax - (801) 538-1712, or mail - W210 Utah State Capitol Complex, Salt Lake City, UT 84114, giving at least 48 hours' notice or the best notice practicable.

Disabled Parking and Entrance (see Capitol Complex diagram)

• Disabled parking spaces are located northeast of the State Capitol in the visitor parking lot on East Capitol Street. The passenger loading and unloading zone and UTA bus stop is located directly east of the State Capitol.
• Ramps are strategically located throughout the Capitol Complex. Powered doors are available at all public entrances of the Capitol, House Building, and Senate Building. To access the Capitol via the south doors, a lift is available to bypass the stairs.

Elevators (see Capitol Complex diagram)

• Elevators in the House Building, in the Senate Building, and on the south side of the Capitol accommodate most wheelchairs.


House and Senate Galleries (see Galleries diagram)

• The galleries of the House and Senate are wheelchair accessible and may be accessed on the 4th floor of the Capitol. Wheelchair seating in the House Gallery is located near both entrances. In the Senate Gallery, Wheelchair seating is found near the entrance with double doors.



Hearing Rooms


• Committee rooms are wheelchair accessible. If a large group of wheelchair users is planning to attend a specific meeting, please notify the Office of Legislative Research and General Counsel at 801-538-1032, giving at least 48 hours' notice or the best notice practicable so arrangements can be made for additional wheelchair space.

Hearing Assistance

• Assistive listening devices (Infrared system) are available for use in all hearing rooms and both Chambers, and may be obtained by contacting the Office of Legislative Research and General Counsel at 801-538-1032. For best results when using an assistive listening device, a person should sit in a seat where the person can see the transmitter affixed to the wall near the ceiling (see Transmitter picture below).



Public Comment

• If special accommodation is required in order to make public comment before a committee, please notify the Office of Legislative Research and General Counsel at 801-538-1032, giving at least 48 hours' notice or the best notice practicable so appropriate arrangements can be made.

Sign Language Interpreters

• Sign language interpreters will be provided for legislative meetings upon request. To request a sign language interpreter, please contact the Office of Legislative Research and General Counsel at 801-538-1032, giving at least 48 hours' notice or the best notice practicable. You may also submit a Request Form for Interpretive Services by e-mail.

Information and Publications

• The Legislature's website has links to information about legislative sessions, committees and committee meetings, bills, the Utah Code, and various legislative publications.
• During session, audio and video is available for floor proceedings of both the Utah State Senate and House of Representatives.
• Audio and minutes are available for committee meetings.
• For a Braille or large print version of a legislative publication, please contact the Office of Legislative Research and General Counsel at 801-538-1032.

Restrooms

• There are unisex bathrooms located at the southeast side of the 1st and 3rd floors of the Capitol. Accessible restrooms are located on each floor of the House Building and Senate Building.

Drinking Fountains

• The drinking fountains are located on the 1st, 2nd, and 4th floors of the Capitol and 1st through 3rd floors of the House Building and Senate Building.

Emergency Alarms

• Emergency alarms in the Capitol, House Building, and Senate Building are equipped with flashing strobes for persons who are deaf and hard-of-hearing.