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H.B. 222

             1     

OPEN AND PUBLIC MEETINGS -

             2     
ELECTRONIC NOTICE

             3     
2007 GENERAL SESSION

             4     
STATE OF UTAH

             5     
Chief Sponsor: John Dougall

             6     
Senate Sponsor: ____________

             7     
             8      LONG TITLE
             9      General Description:
             10          This bill modifies the Open and Public Meetings Act to amend provisions related to
             11      electronic notice of public meetings.
             12      Highlighted Provisions:
             13          This bill:
             14          .    modifies notice requirements in the Interlocal Cooperation Act to ensure
             15      compliance with notice provisions of the Open and Public Meetings Act;
             16          .    requires a public body to provide public notice of its meetings on the Internet; and
             17          .    makes technical changes.
             18      Monies Appropriated in this Bill:
             19          None
             20      Other Special Clauses:
             21          None
             22      Utah Code Sections Affected:
             23      AMENDS:
             24          11-13-223, as last amended by Chapter 14, Laws of Utah 2006
             25          52-4-202, as renumbered and amended by Chapter 14 and last amended by Chapter
             26      265, Laws of Utah 2006
             27     



             28      Be it enacted by the Legislature of the state of Utah:
             29          Section 1. Section 11-13-223 is amended to read:
             30           11-13-223. Open and public meetings.
             31          (1) To the extent that an interlocal entity is subject to or elects, by formal resolution of
             32      its governing body to comply with the provisions of Title 52, Chapter 4, Open and Public
             33      Meetings Act, it may for purposes of complying with those provisions:
             34          (a) convene and conduct any public meeting by means of a telephonic or
             35      telecommunications conference; and
             36          (b) give public notice of its meeting pursuant to Section 52-4-202 by[:].
             37          [(i) posting written notice at the principal office of the governing body of the interlocal
             38      entity, or if no such office exists, at the building where the meeting is to be held; and]
             39          [(ii) providing notice to at least one newspaper of general circulation within the
             40      boundaries of the municipality in which that principal office is located, or to a local media
             41      correspondent.]
             42          (2) In order to convene and conduct a public meeting by means of a telephonic or
             43      telecommunications conference, each interlocal entity shall if it is subject to or elects by formal
             44      resolution of its governing body to comply with Title 52, Chapter 4, Open and Public Meetings
             45      Act:
             46          (a) in addition to giving public notice required by Subsection (1) provide:
             47          (i) notice of the telephonic or telecommunications conference to the members of the
             48      governing body at least 24 hours before the meeting so that they may participate in and be
             49      counted as present for all purposes, including the determination that a quorum is present; and
             50          (ii) a description of how the members will be connected to the telephonic or
             51      telecommunications conference;
             52          (b) establish written procedures governing the conduct of any meeting at which one or
             53      more members of the governing body are participating by means of a telephonic or
             54      telecommunications conference;
             55          (c) provide for an anchor location for the public meeting at the principal office of the
             56      governing body; and
             57          (d) provide space and facilities for the physical attendance and participation of
             58      interested persons and the public at the anchor location, including providing for interested


             59      persons and the public to hear by speaker or other equipment all discussions and deliberations
             60      of those members of the governing body participating in the meeting by means of telephonic or
             61      telecommunications conference.
             62          (3) Compliance with the provisions of this section by a governing body constitutes full
             63      and complete compliance by the governing body with the corresponding provisions of Sections
             64      52-4-201 and 52-4-202 , to the extent that those sections are applicable to the governing body.
             65          Section 2. Section 52-4-202 is amended to read:
             66           52-4-202. Public notice of meetings -- Emergency meetings.
             67          (1) A public body shall give not less than 24 hours public notice of each meeting
             68      including the meeting:
             69          (a) agenda;
             70          (b) date;
             71          (c) time; and
             72          (d) place.
             73          (2) (a) In addition to the requirements under Subsection (1), a public body which holds
             74      regular meetings that are scheduled in advance over the course of a year shall give public
             75      notice at least once each year of its annual meeting schedule as provided in this section.
             76          (b) The public notice under Subsection (2)(a) shall specify the date, time, and place of
             77      the scheduled meetings.
             78          (3) Public notice shall be satisfied by:
             79          (a) posting written notice:
             80          (i) at the principal office of the public body, or if no principal office exists, at the
             81      building where the meeting is to be held; and
             82          (ii) on the Internet, in a manner that is easily accessible to citizens that use the Internet;
             83      and
             84          (b) providing notice to:
             85          (i) at least one newspaper of general circulation within the geographic jurisdiction of
             86      the public body; or
             87          (ii) a local media correspondent.
             88          [(4) A public body is encouraged to:]
             89          [(a) develop and use electronic means to provide notice of its meetings under


             90      Subsection (3)(b);]
             91          [(b) provide public notice to all other media agencies that make a periodic written
             92      request to receive them; and]
             93          [(c) post public notice of its meetings on the Internet.]
             94          [(5)] (4) (a) The notice requirement of Subsection (1) may be disregarded if:
             95          (i) because of unforeseen circumstances it is necessary for a public body to hold an
             96      emergency meeting to consider matters of an emergency or urgent nature; and
             97          (ii) the best notice practicable is given.
             98          (b) An emergency meeting of a public body may not be held unless:
             99          (i) an attempt has been made to notify all of its members; and
             100          (ii) a majority of its members approves holding the meeting.
             101          [(6)] (5) (a) A public notice that is required to include an agenda under Subsection (2)
             102      shall provide reasonable specificity to notify the public as to the topics to be considered at the
             103      meeting. Each topic shall be listed under an agenda item on the meeting agenda.
             104          (b) Except as provided in Subsection [(5)] (4) and Subsection [(6)] (5)(c), a public
             105      body may not consider a topic in an open meeting that is not:
             106          (i) listed under an agenda item under Subsection [(6)] (5)(a); and
             107          (ii) included with the advanced public notice in accordance with this section.
             108          (c) A topic not listed on the open meeting agenda that is raised during an open meeting
             109      may be discussed but no final action may be taken by the public body during that meeting.




Legislative Review Note
    as of 12-14-06 8:17 AM


Office of Legislative Research and General Counsel


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